1711 - Furlough Program (Historical View)

** Effective: 7/22/2020 5:35:15 PM - 7/22/2020 6:23:08 PM **

Status: Inactive

Change Notes

The policy is amended to clarify that when an agreement having a PLP 2020 program is fully ratified, meaning having been ratified by the union and approved by the Legislature, any accrued Furlough Leave shall be administered in the same manner as the PLP 2020 provisions. The policy further clarifies that any accrued Furlough Leave shall be used before PLP 2020 leave.

Category

Compensation

Audience List

Synopsis

This policy:

Introduction

Effective July 1, 2020, in response to the economic crisis caused by the COVID-19 pandemic, the Furlough Program 2020 is being implemented. As a result, California Department of Human Resources (CalHR) implemented the Furlough Program pursuant to the requirements of Government Code section 19849 and to assist in achieving budget savings.  To comply, state employees in the Bargaining Units specified in this policy will have their salaries reduced as outlined below.

Statement

To assist in achieving budget savings, a mandatory furlough program for those Bargaining Units (BU) that have not reached an agreement or who have an agreement pending ratification has been implemented. The Furlough 2020 applies to all rank-and-file employees in BU 5, 9, 12, 13, and 19.

The following employees are not subject to the Furlough 2020:

The Furlough 2020 shall be administered consistent with the existing payroll system and the policies and practices of the State Controller’s Office.

Employees are subject to the provisions of the Furlough 2020 as outlined in the Application section below.

Application

Immediately upon full ratification of an agreement that provides PLP 2020 leave, any accrued Furlough 2020 hours shall be administered in the same manner as the PLP 2020 provisions of the applicable MOU and employees shall not be directed when to use Furlough 2020 hours.

BU 5, 9, 12, and 19 have fully ratified agreements that provide for PLP 2020 effective July 31, 2020. As such, the provisions of PLP 2020 apply to the July pay period only as described below.

BU 13 is pending a ratified agreement that will provide for PLP 2020 effective August 1, 2020, and full ratification. As such, the provision of PLP 2020 apply described below.

California Associate of Highway Patrolmen (CAHP) – Bargaining Unit 5

Effective July 1, 2020 rank-and-file employees in BU 5 shall be subject to Furlough 2020 for the July 2020 pay period in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

Professional Engineers in California Government (PECG) – Bargaining Unit 9

Effective July 1, 2020 rank-and-file employees in BU 9 shall be subject to Furlough 2020 for the July 2020 pay period in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

International Union of Operating Engineers (IUOE) – Bargaining Unit 12

Effective July 1, 2020 rank-and-file employees in BU 12 shall be subject to Furlough 2020 for the July 2020 pay period in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

American Federation of State, County, and Municipal Employees (AFSCME) – Bargaining Unit 19

Effective July 1, 2020 rank-and-file employees in BU 19 shall be subject to Furlough 2020 for the July 2020 pay period in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

 

International Union of Operating Engineers (IUOE) - Bargaining Unit 13

Effective July 1, 2020, rank-and-file employees in BU 13 shall be subject to Furlough 2020 in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

Additional Information

The Furlough Program does not apply to employees who are:

The Furlough Program does not affect:

The Furlough Program will adjust salaries to reflect the appropriate reduction in salary. The adjustment applies only to the employee’s base salary. The adjustment does not affect:

Departments will use FH to document furlough hour usage on the employee’s timesheet. Departments that utilize the SCO Leave Accounting System will use FH to record usage and manual accruals.

Employees who work less than their time base (e.g., dock; appointed or separated other than the first day of a pay period), shall have their furlough hours applied on a prorated basis. To determine the prorated credit for a full-time or part-time employee, convert the employee’s time worked in the pay period to hours and credit the employee with furlough hours based on the intermittent chart.

The State Controller’s Office will issue guidance on how to document an employee’s pay and process the appointments/separations when an employee works a partial month. For employees appointed other than the first of the pay period, time off for furlough days shall be recorded as a dock. On the first of the pay period following appointment, departments need to document a 350 transaction using the appropriate earnings ID to implement the furlough.

Lump-Sum Payments

Lump-sum payments shall be paid based on the employee’s unreduced salary without a furlough reduction. Furlough hours accrued prior to the employee’s separation date shall count toward lump-sum payments, however during the period of projection an employee shall not accrue any additional furlough hours. In addition, although furlough hours are included in lump sum, they are not included in the projection calculation.

Intermittent and Actual Time Worked (ATW) Qualifying Service

Intermittent and ATW employees shall have furlough hours count toward their 1,500 hours and 189 days as of the time of the salary reduction. When an employee takes furlough time off, those hours shall not count towards their 1,500 hours and 189 days of work.

 Voluntary Personal Leave Program (VPLP)

Continuation of the VPLP during the duration of the Furlough 2020 shall be at the discretion of the employee. If the employee elects to discontinue participation in the VPLP, they shall be allowed to opt out at any time during the program.

Unemployment and the Furlough Program

The State of California does not participate in Work Sharing or Partial Programs related to Unemployment Insurance (UI). Departments should return forms received for these UI benefits to their employees and let them know that the State is not participating in either program.

It’s possible that there are some seasonal, part-time, or intermittent workers that work limited hours and can qualify for UI benefits based on their limited hours and their weekly earnings. In this case, it is important to complete and return the forms to Employment Development Department (EDD) timely.

Questions regarding the UI forms should be directed to EDD.

Historical Furlough Program Information

Furloughs fell into four patterns depending on the employees' Collective Bargaining Identifier (CBID).

Pattern I (C01-C21, E01, E04, E11, E21, E25, E48, E58, E59, E67, E68, E77, E78, E79, E97, E98, E99, M01, M02, M03, M06, M07, M09, M10, M12, M14, M16, M17, M18, M19, M21, M99, R01, R03, R04, R11, R14, R15, R17, R20, R21, S01, S02, S03, S04, S06, S07, S09-S21, U01, U02, U04, U07, U09, U10, U12, U15, U16, U19)

Pattern II (E02, E06, E07, E10, R02, R06, R07, R10)

Pattern III (E08, M05, M08, R05, R08, S05, S08)

Pattern IV (E09, R09, R13)

Not Subject to Historical Furlough (E12, E16, E18, E19, R12, R16, R18, R19)

Authorities

Resources

Forms

PML

Authorized By

Personnel Management Division
Personnel Program Consultant, Personnel Management Division

Contact Person

Personnel Services Branch
Personnel Program Consultant, , Personnel Services Branch
Phone: 916-323-3343
Fax: 916-327-1886
Email: psb@calhr.ca.gov

Superseded Policies

Not Applicable.