2114 - Voluntary Personal Leave Program (VPLP) (Historical View)

Status: Active

Change Notes

The policy is updated to reflect changes made to CCR 599.737.5. The excluded employee cap is set to 240 hours.

Category

Leave

Audience List

• Employee Relations Officers
• Personnel Officers
• Personnel Transactions Supervisors

Synopsis

 This policy

• Provides information on the Voluntary Personal Leave Program (VPLP).
• Provides information on employee participation in the program.

Introduction

The California Department of Human Resources (CalHR) established the VPLP to permit employees to have more time for personal pursuits.  VPLP is subject to change through collective bargaining.

Statement

VPLP allows eligible employees to receive additional leave time in return for a corresponding reduction in pay.  The program is available to represented employees in Bargaining Unit (BU) 1, 2, 3, 4, 5, 9, 10, 11, 14, 15, 16, 17, 18, 19, 20 and 21 and excluded and exempt employees.

Rank and File Employees

For rank-and-file employees, participation in the VPLP is subject to the applicable Memorandum of Understanding (MOU).  Subject to the applicable MOU, departments shall offer rank-and-file employees the opportunity to participate in VPLP, however, participation for BU 18, 19, and 21 employees is at the discretion of each department.

For most BU’s the maximum accrual limit is 240 hours. Departments with employees in BU 18, 19, and 21 will put in policy, the program criteria, maximum accrual amounts, and operational limits that align with MOU provisions.

Employees may be removed or cancel their participation in the VPLP consistent with the applicable MOU’s.

Employees Excluded from Collective Bargaining

Excluded and exempt employee participation in VPLP shall be consistent with the provisions of California Code of Regulations, title 2, section 599.737.5 and participation is at the discretion of each department. The following provisions apply to the program for excluded employees:

• Each department will notify employees of any program conditions and limitations, eligibility criteria, and procedures for participation in the program.
• Participation in the program is on a voluntary basis, subject to the approval of the supervisor.
• Only permanent, full-time employees are eligible to participate in the VPLP.
• The VPLP maximum accrual limit is 240 hours.
• When the employee is removed from VPLP, they may not participate for a minimum of twelve months, and the employee may not re-enroll until the VPLP balance is reduced to 120 hours. 
• Each department reserves the right to cancel the program on a departmental, subdivisional, or individual basis at any time with a thirty (30) day notice for participating employees.
• An employee must remain in the program for twelve (12) months, or a lesser period as established by departmental policy.
• Requests to cancel participation will only be granted in cases of financial hardship and must be approved by the supervisor.
• VPLP must be requested and used in the same manner as vacation or annual leave.
• If an employee is placed on Industrial Disability Leave, Non-Industrial Disability Leave, or Workers’ Compensation for an entire monthly pay period, exclusion from the program will occur for the month.

Employees may cancel their participation in the VPLP by informing their personnel office of the request to cancel, consistent with the California Code of Regulations, title 2, section 599.737.5.

Application

Departments may provide an election form for employees to elect participation in the program.  For participating employees, VPLP is administered by reducing pay in exchange for one, two, or three days of VPLP credits.

Upon receipt of an employee election to participate in VPLP, personnel transactions staff will document the VPLP to reduce the employee’s pay by the equivalent number of days elected as defined in Pay Differential 286 – Voluntary Personal Leave Program Differential – Bargaining Units 1, 2, 3, 4, 5, 9, 10, 11, 14, 15, 16, 17, 18, 19, 20, 21, and excluded employees.

Authorities

• Bargaining Contracts - MOUs
• California Code of Regulations, title 2, section 599.737.5
• Government Code section 19996.3

Resources

Related Policies

• 2113: Personal Leave Program (PLP)

Web Pages

• Exempt Salary Schedule: 1.1 Voluntary Personal Leave Program
• Pay Differential 286: Voluntary Personal Leave Program Differential – Bargaining Units R01, R02, R03, R04, R05, R09, R10, R11, R14, R15, R16, R17, R18, R19, R20, R21, and Excluded Employees

Authorized By

Melissa Russell
Chief, Personnel Management Division

Contact Person

Personnel Services Branch
Personnel Program Consultant, , Personnel Services Branch
Phone: 916-909-3702
Fax: 916-327-1886
Email: psb@calhr.ca.gov

Superseded Policies