2113 - Personal Leave Program (PLP) (Historical View)

** Effective: 8/28/2020 12:07:27 PM - 8/28/2020 12:30:41 PM **

Status: Active

Change Notes

Update application

Category

Leave

Audience List

Synopsis

This policy

Introduction

Effective July 1, 2020, in response to the economic crisis caused by the COVID-19 pandemic, the Department of Human Resources (CalHR) is implementing the Personal Leave Program 2020 (PLP 2020).

Statement

To assist in achieving a budget savings, the state has reached agreements with Bargaining Units (BU) 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20 and 21 for a PLP 2020 Program. In addition, employees excluded from collective bargaining and non-statutory exempt employees are subject to PLP 2020.

Full-time and part-time employees shall have their PLP 2020 credited on the first day of each pay period for the duration of the PLP 2020 Program. Intermittent employees will have PLP 2020 credited based on the number of hours worked during the pay period.

The following employees are not subject to PLP 2020:

PLP 2020 shall be administered consistent with the existing payroll system and the policies and practices of the State Controller’s Office.

Employees are subject to the provisions of the PLP 2020 as outlined under the Application section below.

Application

Service Employees International Union (SEIU) – Bargaining Units 1, 3, 4, 11, 14, 15, 17, 20 and 21

Effective July 1, 2020, rank-and-file employees in BU 1, 3, 4, 11, 14, 15, 17, 20 and 21 shall be subject to PLP 2020 from the July 2020 through June 2022 pay periods in the manner outlined below:

 

Days Per Academic Year

Full-Time Accrual Rate

176

10.84

184

11.32

194

11.94

209

12.86

220

13.54

Bargaining Unit 3 Teachers and Vocational Instructors are addressed in a separate attachment in the Resources section below.

Part-time, Intermittent and Permanent Intermittent and Special School accrual charts are provided in the Resources section below.

The following provisions will apply:

California Attorneys, Administrative Law Judges and Hearing Officers (CASE) – Bargaining Unit 2

Effective July 1, 2020, rank-and-file employees in BU 2 shall be subject to PLP 2020 from the July 2020 through June 2022 pay periods in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

California Association of Highway Patrolmen (CAHP) – Bargaining Unit 5

Effective July 31, 2020, rank-and-file employees in BU 5 shall be subject to PLP 2020 from the August 2020 through June 2022 pay periods in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below

The following provisions will apply:

California Correctional Peace Officers Association (CCPOA) – Bargaining Unit 6

Effective July 1, 2020 rank-and-file employees in BU 6 shall be subject to PLP 2020 from the July 2020 through June 2022 pay periods in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

California Statewide Law Enforcement Association (CSLEA) – Bargaining Unit 7

Effective July 1, 2020, rank-and-file employees in BU 7 shall be subject to PLP 2020 from the July 2020 through June 2022 pay periods in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

California Department of Forestry and Fire Protection Firefighters (CalFIRE) – Bargaining Unit 8

Effective July 1, 2020, rank-and-file employees in BU 8 shall be subject to PLP 2020 from the July 2020 through June 2021 pay periods in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

Professional Engineers in California Government (PECG) – Bargaining Unit 9

Effective July 31, 2020, rank-and-file employees in BU 9 shall be subject to PLP 2020 from the August 2020 through June 2022 pay periods in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

California Association of Professional Scientists (CAPS) – Bargaining Unit 10

Effective July 1, 2020, rank-and-file employees in BU 10 shall be subject to PLP 2020 from the July 2020 through June 2022 pay periods in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

International Union of Operating Engineers (IUOE) – Bargaining Unit 12

Effective July 31, 2020, rank-and-file employees in BU 12 shall be subject to PLP 2020 from the August 2020 through June 2021 pay periods in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

International Union of Operating Engineers (IUOE) – Bargaining Unit 13

Effective July 31, 2020, rank-and-file employees in BU 13 shall be subject to PLP 2020 from the August 2020 through June 2022 pay periods in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

Union of American Physicians and Dentists (UAPD) – Bargaining Unit 16

Effective July 1, 2020, represented employees in BU 16 shall be subject to PLP 2020 from the July 2020 through June 2022 pay periods in the manner outlined below:

Part-time, Intermittent and Permanent Intermittent and Special School accrual charts are provided in the Resources section below.

The following provisions will apply:

California Association of Psychiatric Technicians (CAPT) – Bargaining Unit 18

Effective July 1, 2020, rank-and-file employees in BU 18 shall be subject to PLP 2020 from the July 2020 through June 2022 pay periods in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

American Federation of State, County and Municipal Employees (AFSCME) – Bargaining Unit 19

Effective July 31, 2020, represented employees in BU 19 shall be subject to PLP 2020 from the August 2020 through June 2022 pay periods in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

The following provisions will apply:

Excluded and Exempt Employees

Effective July 1, 2020, most excluded and exempt employees shall be subject to PLP 2020 from the July 2020 through June 2021 pay periods in the manner outlined below:

Part-time and Intermittent accrual charts are provided in the Resources section below.

PLP 2020 leave shall be administered in the same manner as other leave.

Employees should use PLP 2020 hours in the same pay period they are earned. Management should use discretion considering operational needs when approving time off. Employees are required to use PLP 2020, 2012, 2010 and furlough hours prior to using other leave with the exception of sick leave and Professional Development Days. Departments must monitor the use of employees’ leave each pay period to ensure these provisions are met.

PLP 2020, 2012, 2010 and furlough hours shall be used prior to voluntary separation. In instances where an employee’s separation date is scheduled in advance or at the employer’s discretion, such as layoff or termination, departments must require employees to use all unused PLP and furlough hours. In rare instances when the separation is unforeseen, the leave may be cashed out upon separation.

Employees on NDI, ENDI, IDL, EIDL, or Workers’ Compensation for the entire monthly pay period shall be excluded from the PLP 2020 for that month.

Additional Information

Statutory Exempt Employees

Effective July 1, 2020, the majority of statutory exempt employees shall have their salary reduced by the equivalent of two days per month during the period the PLP 2020 is in effect. Statutory exempt employees will not earn PLP leave credits.

DOCK

Employees who are on dock for a pay period will accrue PLP 2020 in accordance with the applicable Intermittent chart. Time paid for the pay period will need to be converted to hours to determine the appropriate PLP 2020 hour earned.

Out of Class (OOC) Assignments

OOC pay is affected by PLP 2020 depending on the language within the appropriate pay differential.

Lump-Sum Payments

In rare instances when an employee cannot use their PLP 2020, 2012, 2010 or furlough hours prior to separation the leave may be cashed out. Lump-sum payments shall be paid based on the employee’s unreduced salary without a personal leave reduction. PLP 2020, 2012, 2010 and furlough leave credits accrued prior to the employee’s separation date are not included in the lump sum projection.

Intermittent and Actual Time Worked (ATW) Qualifying Service

Intermittent and ATW employees shall have PLP 2020 leave count toward their 1,500 hours and 189 days as of the time of the salary reduction. When an employee takes PLP 2020 time off, those hours shall not count towards their 1,500 hours and 189 days of work.

Emergency Paid Sick Leave (EPSLA) and Emergency Family and Medical Leave Expansion Act (EPSLA)

Per the Federal Department of Labor, employees who are using EPSLA and EFMLA shall be paid at their regular rate of pay. This means employees will be paid their unreduced salary for hours/days taken under this program. The PLP 2020 hours for the pay period will be prorated based on the hours paid that are not EPSLA/EFMLA using the applicable intermittent chart.

Intermittent EPSLA and EFMLA time off shall be paid using the unreduced regular salary rate of pay, while hours worked, including leave used unrelated to EPSLA/EFMLA shall be paid using the reduced regular rate of pay. Workweek Group E/SE employees who are working partial days will receive the reduced rate. WWG E/SE employees are not using leave in partial days and should be handled like any other day when they do not work a full day.

Historical Personal Leave Program (PLP) Information

PLP was established July 1, 1992, to achieve savings in employee salary costs during a fiscal crisis. In 2003, 2010, and 2012, PLP was reinitiated to assist in achieving budget savings to improve the state’s ability to meet its financial obligations. Executive Order S-15-10 was issued implementing various aspects of PLP, but the program was subject to change through collective bargaining which affected the start and end dates of each implementation.

Unused PLP 2012, PLP 2010, and Furlough Hours

Departments must continue to monitor and ensure that all accrued unused PLP 2010 and 2012 hours are exhausted prior to voluntary separation, termination, layoff, separation from state service (e.g., retirement), or other personnel actions such as rejection on probation or dismissal. PLP 2012 hours should be used first, followed by PLP 2010 and furlough hours. PLP hours should be used before vacation, annual leave, personal holiday, holiday credit, and compensating time off (CTO), but employees must obtain supervisory approval before using PLP or furlough hours in lieu of sick leave.

Whenever feasible, an employee’s separation date should be extended to ensure PLP 2012, PLP 2010, and furlough hours are exhausted prior to separation. In instances where an employee’s separation date is scheduled in advance or at the employer’s discretion, such as layoff or termination, departments must require employees to use all unused PLP 2012, PLP 2010 and furlough hours prior to separation. Employees must be directed to take time off from work to use these hours without exception and shall not be permitted to refuse to use accrued PLP 2012, PLP 2010, or furlough hours.

On rare occasions when an employee separates from state service and has accumulated PLP 2012 and/or PLP 2010 hours which cannot be used prior to separation, these unused hours must be paid at the time of the employee’s separation.

Authorities

Resources

Forms

PML

Web Pages

Authorized By

Melissa Russell
Chief, Personnel Management Division

Contact Person

Personnel Services Branch
Personnel Program Consultant, , Personnel Services Branch
Phone: 916-323-3343
Fax: 916-327-1886
Email: psb@calhr.ca.gov

Superseded Policies

Not Applicable.