2110 - Personal Holidays (Historical View)

** Effective: 11/18/2016 8:24:37 AM - 11/21/2016 2:34:58 PM **

Status: Active

Change Notes

update

Category

Leave

Audience List

Synopsis

Synopsis

This policy

Introduction

Introduction

Most employees receive a personal holiday after serving six months of their initial probationary period and once every fiscal year thereafter. Personnel holidays are maintained as its own leave and are not combined with any other leave credit. The number of hours an employee receives for this day is based on their time base of either full time, part time, or intermittent.

Statement

Statement

Per Government Code section 19854 and applicable Memoranda of Understanding a personal holiday is defined as a day off credited to employees each fiscal year upon completion of six months of their initial probationary period in state service.

Personnel holidays are granted in units rather than hours, therefore the employee’s time base at the time of use determines the worth of the leave.  For example, a full-time employee receives 8 hours of paid time when they use their personnel holiday.  A part-time employee receives their personnel holiday in proportion to the time base worked, and intermittent employees receive leave based on the number of hours worked during the pay period in which the personal holiday is used. An employee whose time base changes between July 1st , which is the beginning of the fiscal year and when new personal holidays are given out, and the date in which they use their day off will receive the number of hours in proportion to their current time base.

Supervisors may require five (5) days advance notice before a personal holiday is taken and may deny use subject to operational needs. The supervisor shall make a reasonable effort to grant the employees use of their personal holiday on the day requested. When use of a personal holiday is denied by supervisors, it may be rescheduled, carried over to the next fiscal year, or used on an hour by hour basis. No more than two personal holidays in any fiscal year can be carried over.

Employees who return to state service after a separation are entitled to a personal holiday upon reinstatement provided they have not previously used their personal holiday in the current fiscal year.

With a supervisor’s approval, personal holidays may be used in conjunction with other holiday and vacation leave to replace sick leave when an employee’s sick leave balance is zero or in the event that an employee is party to a legal action. Personal holidays may also be donated to catastrophic leave in one day increments.

Application

Application

To determine if an employee is eligible for personal holidays, reference Government Code 19854 for employees excluded from bargaining.  For employees represented by a Memorandum of Understanding, reference the applicable Bargaining Unit contract.  Employees that have never served six months of a probationary period may not be eligible to receive a personnel holiday unless specifically stated in the Memorandum of Understanding.

Part-time employees receive personal holiday credits on a prorated basis. Use the following tables to determine employees personal holiday hours.

This table shows the number of personal holiday hours an employee will receive based on the employee’s time base:

Insert Table -1 for Holiday Hours

The table below shows how many hours of personal holiday credit a permanent intermittent employee will receive based on the hours they worked during the pay period in which they use their personal holiday:

Insert Table -2 for Holiday Hours

Note: An employee may only acquire up to eight (8) hours of holiday per holiday credit.

Authorities

Resources

FAQs

Web Pages

Authorized By

Contact Person

Personnel Services Branch
Personnel Program Consultant, , Personnel Services Branch
Phone: 916-323-3343
Fax: 916-327-1886
Email: psb@calhr.ca.gov

Superseded Policies

Not Applicable.