2801 - Leadership Training and Development Requirements

Category

Training

Audience List

• Agency Secretaries
• Agency Undersecretaries
• Department Deputy Directors
• Department Directors
• Personnel Officers
• Training Officers
• CEAs, Managers, Supervisors

Synopsis

This policy:

• Provides information regarding the required leadership training and development of Career Executive Assignments (CEAs), managers, and supervisors pursuant to Government Code section 19995.4
• Provides information regarding how CalHR will align state departments with Government Code sections 19130 and 19995.4 regarding the development and delivery of leadership training
• Provides guidance for demonstrating compliance with Government Code sections 19130 and 19995.4

Introduction

California Department of Human Resources (CalHR) recognizes the importance of quality and effectiveness in the training provided for state employees appointed to a CEA, manager, or supervisor position.  As such, CalHR will develop and administer delivery for the training outlined in Government Code section 19995.4.  State departments shall take a proactive and strategic approach to prepare leaders for their current and future roles.  For the purposes of this policy, “the department” specified in Government Code section 19995.4 is defined as CalHR.

Statement

Mandated Training Requirements

Government Code section 19995.4 requires multi-level integrated leadership training and development for CEAs, managers, and supervisors. This policy further clarifies the leadership training and development requirements.  Effective January 1, 2019, CalHR will administer the mandated leadership training and development curriculum for CEAs, managers, and supervisors upon initial appointment as outlined in Government Code Section 19995.4.

• CalHR will develop and deliver all initial appointment mandated training for CEAs and managers
• CalHR will develop, administer, and deliver supervisor training.  Any state department or organization delivering supervisor training must have a memorandum of understanding or contract with CalHR
• CalHR delegates the continual leadership training and development biennial requirement to each department

CEA Training Requirements

Applies to

A newly appointed CEA is anyone initially appointed to a position generally identified with Class Code 7500 and/or CEA or C.E.A in the State of California. Per Government Code section 18547, a CEA is defined as "an appointment to a high administrative and policy influencing position within the state civil service in which the incumbent’s primary responsibility is the managing of a major function or the rendering of management advice to top-level administrative authority. Such a position can be established only in the top managerial levels of state service and is typified by broad responsibility for policy implementation and extensive participation in policy evolvement."

Requirements

CEA training requirements are as follows: each employee, upon initial appointment to a designated CEA position, shall be provided a minimum of 20 hours of CalHR leadership training and development within 12 months of appointment.

Policy

• CalHR will develop and deliver all initial appointment mandated training for CEAs
• Departments shall ensure CEAs complete the mandated training requirements
• CEAs are not required to meet the training requirements that are specifically stated for managers and supervisors unless prescribed by their department and/or appointing authority
• Governor Appointees and Board Appointments are not required to complete CEA training unless prescribed by their department and/or appointing authority

Manager Training Requirements

Applies to

A newly appointed manager is anyone new to management for the State of California. Per Government Code section 3513(e), a manager means "any employee having significant responsibilities for formulating or administering agency or departmental policies and programs or administering an agency or department." Manager classifications are generally identified with Collective Bargaining Identifier (CBID) "(M)."

Requirements

Manager training requirements are as follows: Each employee, upon initial appointment to a designated manager position, shall be provided a minimum of 40 hours of CalHR leadership training and development within 12 months of appointment.

Policy

• CalHR will develop and deliver all initial appointment mandated training for managers
• Departments shall ensure managers complete the mandated training requirements
• Managers are not required to meet the training requirements that are specifically stated for supervisors unless prescribed by their department

Supervisor Training Requirements

Applies to

A newly appointed supervisor is an employee new to supervision for the State of California. Per Government Code section 3513(g) a supervisor is "any individual, regardless of the job description or title, having authority, in the interest of the employer, to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline other employees, or responsibility to direct them, or to adjust their grievances, or effectively to recommend this action, if, in the connection with the foregoing, the exercise of this authority is not of a merely routine or clerical nature, but requires the use of independent judgment."  Supervisor classifications are generally identified with CBID "(S)."

Requirements

Supervisor training requirements are as follows: Each employee, upon initial appointment to a designated supervisor position, shall be provided a minimum of 80 hours of training, which shall be completed within the term of the probationary period or within six months of appointment.

Policy

• Departments shall ensure supervisors complete the mandated training requirements
• CalHR will develop, administer, and deliver supervisor training.  Any state department or organization delivering supervisor training must have a memorandum of understanding or contract with CalHR
• Specialists who do not supervise staff are not required to complete supervisor training unless prescribed by their department

Continual Leadership Training and Development

Applies to

All CEAs, managers, and supervisors.

Requirements

Ongoing leadership training and development requirements are defined by Government Code sections 19995.4(c)-(e). Each CEA, manager, and supervisor shall be provided a minimum of 20 hours leadership training and development biennially.  Continual leadership training and development is also known as the biennial training requirement, which takes place every two years.  The two-year period for the biennial training requirement begins either upon the end of the probation period or completion of initial training requirements for newly appointed CEAs, managers, and supervisors, whichever comes first.

Policy

• Training required by other government codes (e.g., Sexual Harassment Prevention, Ethics, or Defensive Driving training) do not count towards the 20-hour biennial requirement
• Continual leadership training and development taken towards completion of the required 20 hours shall focus on improving or expanding leadership skills and align with The California Leadership Academy Statewide Leadership Development Model (“the Model”)
• Departments shall use probationary reports, performance appraisals and measures, and career development plans to assess the needs of their leaders and provide them with the appropriate training and developmental activities to ensure they successfully develop competencies as prescribed in the Model

Application

Administration of Leadership Development Programs

Departments are responsible for ensuring documentation and compliance with all training requirements. The State Personnel Board audits departments to ensure they are in compliance with Government Code section 19995.4.  Departments must also take a proactive approach in utilizing civil service employee delivery in accordance with Government Code section 19130.

Authorities

• Career Executive Assignment (CEA) 7500
• Government Code section 18547
• Government Code section 19995.4
• Government Code section 3513
• 19130 Personal Services Contracts

Resources

FAQs

• Leadership Training and Development Requirements Frequently Asked Questions: Leadership FAQs

Forms

• Sample Document for Training Retention: Supervisor Training Review
• Supporting Transition Document and Timeline: Transition Plan

Authorized By

Sarah Gessler
Chief, Workforce Development Division
Workforce Development Division

Contact Person

John Sanborn
Staff Services Manager III, Statewide Talent Development , Workforce Development Division
Phone: 916-322-2402
Email: John.Sanborn@CalHR.ca.gov

Superseded Policies

History

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