1712 - Holiday Guidance
Category
Compensation
Audience List
- Employee Relations Officers
- Personnel Officers
- Transactions Supervisors
Synopsis
This policy:
- Reminds departments when a holiday falls on a regular scheduled day of work holiday pay is included in the employees monthly pay.
- Provides charts that Illustrate holiday leave provisions, which includes personnel specialist keying examples.
Introduction
This policy provides charts in the reference section which illustrates holiday leave provisions provided by Memorandum of Understanding (MOU), policy, and statute for full-time employees in Bargaining Units 1, 2, 3, 4, 7, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21 and excluded employees in both Work Week Group 2 and Work Week Group E/SE.
Statement
This clarifies the state policy with respect to two areas of concern. First, departments that provide holiday credit to employees must ensure employees do not receive duplicate holiday credit that may automatically be given through the State Controller’s Office (SCO) California Leave Accounting System or other leave accounting system utilized by departments. An example is holiday credit earned when a holiday falls on a Saturday.
Second, the CSA identified instances where departments erroneously paid employees twice for the same hours worked on a holiday. This policy reminds departments that, for negative pay employees whose payroll is processed prior to the end of the pay period, the SCO will automatically include regular pay in an employee’s pay warrant for a holiday that falls on a workday. When calculating the number of hours of holiday pay or credit owed to an employee who works on a holiday, departments must ensure any hours already provided by the SCO is included in the department’s calculation.
Departments with employees in multiple bargaining units should immediately review their current policies/practices.
Application
Refer to the applicable chart in the reference section below. Each link provides illustrations for both WWG 2 and where applicable, WWG E/SE employees. The charts are intended to supplement and not replace existing MOU’s and Government Codes.
A full-time negative pay employee who is represented by a Service Employees International Union Local 1000 (SEIU) bargaining unit and works on a holiday must accrue 8 hours of holiday credit earned for the day on the timesheet, regardless of the number of hours worked. A negative pay WWG 2 full-time employee who works less than 8 hours on the holiday is required to utilize leave credits to account for the hours not worked. This is because the employee accrues 8 hours of holiday credit earned, in addition to receiving 8 hours of pay in their warrant. To offset the deficit in hours worked for the day, leave credits must be utilized. This application applies to all time bases; however, accruals and usage are prorated based on the time base.
For all employees, holiday credit hours may be used immediately after they are earned; employees do not have to wait until the following pay period to use.
If any provision in this policy or illustration is in conflict with a provision of an applicable MOU, the MOU shall control.
Authorities
Resources
Forms
- Holiday Guidance Charts: Holiday Guidance Charts
PML
- PML 2009-017: PML 2009-017 - 03/25/2009 - Change in Holiday Provisions
Authorized By
Melissa Russell
Chief,
Personnel Management Division
Contact Person
Personnel Services Branch
Personnel Program Consultant
, Personnel Services Branch
Phone: 916-909-3702
Fax: 916-327-1886
Email: psb@calhr.ca.gov
Superseded Policies
Not Applicable.History
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