1704 - Salary Upon Transfer to a Deep Class
Category
Compensation
Audience List
- Employee Relations Officers
- Personnel Officers
- Personnel Transactions Supervisors
Synopsis
This policy
- Describes the practice departments should use for employees who may experience a loss in salary upon transfer to a deep class.
- Provides an example of a transfer calculation to a deep class.
- Provides direction for granting an exception when applicable.
Introduction
There are instances where, upon transfer into a deep class, an employee may incur a loss in salary based on existing salary rules. To avoid this, the Department of Human Resources (CalHR) recommends placing the employee on a Training & Development (T&D) assignment until they meet the alternate range criteria that allow the transfer without a loss in salary.
Statement
To prevent a loss in salary upon transfer to a deep class, CalHR recommends placing incumbents on an approved T&D assignment for a period of time sufficient to meet the higher alternate range criteria. Upon successful completion of the T&D assignment, the employee should be transferred to the appropriate alternate range, and then moved to the next higher alternate range effective the same day.
If the transfer does not provide the employee with at least their current salary, departments are encouraged to grant an exception so the employee does not incur a salary loss. In these cases, departments should complete CalHR Form 743.
Application
Example:
An employee appointed from a list to the Executive Assistant classification transferred to the Staff Services Analyst (SSA) classification effective 6/01/16.
Based on the transfer calculation below, transfer to Range C was not allowed; the range differential was more than 9.9%. Therefore, the employee was placed on a T&D assignment to gain the experience needed to meet Alternate Range Criteria 069.
Salaries of SSA and Executive Assistant, as of 6/01/16:
From Class:
Title: Executive Assistant (1728)
Salary Range: $3438–4303
To Class:
Title: Staff Services Analyst (5157)
Salary Range A: $2945–3690
Salary Range B: $3189–3992
Salary Range C: $3824–4788
For discretionary movement to a deep class, comparison is made to all ranges.
Compare the maximum salary rates of all ranges.
| Range | “To” – “From” Salary | Difference | Divide by lower class | Range Differential |
|---|---|---|---|---|
| A | $3690 − 4303 | −613 | ÷ 3690 | −16.6% |
| B | $3992 − 4303 | −311 | ÷ 3992 | −7.8% |
| C | $4788 − 4303 | +485 | ÷ 4303 | +11.3% |
At the conclusion of the T&D, the employee was transferred to Range B, $3992. The employee was then eligible for movement to Range C and received a 5% increase under California Code of Regulations, title 2, section 599.676, per Alternate Range Criteria 069 ($3992 × 1.05 = $4192). This resulted in a $111 loss; therefore, the department may approve an exception to California Code of Regulations, title 2, section 599.676. The exception would allow a SAL transaction to be processed for the employee to retain their salary of $4303.
All transactions shall be effective on the same day.
Authorities
- California Code of Regulations, title 2, section 430, General Transfers
- California Code of Regulations, title 2, section 431
- California Code of Regulations, title 2, section 432
- California Code of Regulations, title 2, section 433
Resources
Forms
- CalHR 743: Exceptions to Salary Rules
PML
- PML 1988-012: PML 1988-012 - 5/25/1988 - Salary Loss Upon Transfer to Deep Class
Web Pages
- Classification and Pay Guide: Classification and Pay Guide
Authorized By
Melissa Russell
Chief
Personnel Management Division
Contact Person
Personnel Management Division
Personnel Program Consultant
, Personnel Management Division
Phone: 916-909-3295
Email: pmd@calhr.ca.gov
Superseded Policies
Not Applicable.History
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