1426 - Universal Administrative Fees
Category
Benefits and Insurance
Audience List
- Accounting Officers
- Agency Secretaries
- Agency Undersecretaries
- Budget Officers
- Chief Deputy Directors
- Department Deputy Directors
- Department Directors
- Employee Benefits Officers
- Human Resources Chiefs
- Human Resources Liaisons
- Human Resources Staff
- Personnel Officers
- Personnel Transactions Staff
- Personnel Transactions Supervisors
- Transactions Supervisors
Synopsis
This policy provides information regarding the Universal Administrative Fees paid by employers for the administration, payroll processing, and reporting of state employee benefits.
Introduction
The California Department of Human Resources (CalHR) is responsible for the administration of various benefit programs and policies. The State Controller's Office (SCO) is responsible for the administration of payroll processes and reporting.
Statement
CalHR and SCO assesses each employer a monthly Universal Administrative Fee to administer various benefit programs including:
- Dental
- Vision
- Pre-tax deduction under the Flexible Benefit Plan
- Merit Award Program
- Dependent Re-Verification (DVR)
- Statewide Wellness
- Other Post-Employment Benefits
- Affordable Care Act
- Benefits Administrative Manual Training
Universal Fee
Effective November 1, 2022, the total monthly employer paid fee is $3.06 per pay period for each employee enrolled in the benefit programs. The Universal Administrative Fee is allocated to CalHR and SCO as follows:
- $2.45 is paid to CalHR
- $0.61 is paid to SCO
Notice to Employers
CalHR will notify employers when there are changes to the Universal Administrative Fee. In addition, SCO will notify employers via pay letter.
Application
Employers must be aware of the Universal Administrative Fee for accounting and budget purposes.
Authorities
Resources
PML
- PML 2006-018: PML 2006-018 - 6/20/2006 - Universal Administrative Fee
Web Pages
- SCO Pay Letters: List of SCO Pay Letters
Authorized By
Benefits Division
Benefits Division Inquiries,
Benefits Division
Contact Person
Universal Administrative Fees
CalHR
Phone: 916-322-0300
Email: BenefitsInquiries@calhr.ca.gov
Superseded Policies
Not Applicable.History
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