1208 - Promotions in Place (Historical View)

** Effective: 2/6/2018 6:23:52 AM - 2/6/2018 6:26:45 AM **

Status: Active

Change Notes

Contact updated: Corrected PMD phone number.

Category

Appointments

Audience List

Synopsis

This policy provides:

Introduction

Each state agency shall encourage promotional advancement to employees who demonstrate a willingness and ability to competently perform assigned job tasks. A promotion-in-place provides the opportunity for an employee ready to assume a role of greater responsibility and more complex duties to advance by upgrading their current position.

 

Statement

A department can process a promotion-in-place when all of the following applies:

Application

When processing a promotion-in-place, departments shall:

Note: A true vacancy means a vacant position in the employee’s unit that is in the employee’s from or to class for which the appointing power is actively recruiting. If there is a true vacancy in the unit, the appointing power may promote in place the employee before filling the true vacancy, if the criteria above is met.  Filling the true vacancy may be subject to the provisions of the Department's SROA program.

As stated above, the hiring supervisor shall notice the employee(s) and provide them an opportunity to meet and discuss the reasons for the decision.  In cases where the employee has had an Individual Development Plan (IDP) within the last 12 months, there is no need to provide the employee with further documentation regarding employee development or competencies.

Best practice is to use the STD. 637 IDP form to provide employees that were not selected for the promotion feedback on how to accomplish their performance objectives.

Note: Ensure the work being performed within the unit is based on operational needs. Reminder, an increase in workload is not a factor to consider when promoting in place.

Note: Always check the applicable bargaining unit contract for language regarding promotions-in-place.

Note: A unit is where the employee routinely and regularly works. Promotions-in-place are not allowed across multiple units. In this case, departments will be required to recruit.

For example, an Information Technology Division (ITD) containing three (3) units has an operational need for a higher level position and wants to do a promotion-in-place within their Customer Service Unit. Eligible employees in the other units within ITD shall not be considered for this promotion-in-place, only those employee within that unit would be considered.

 Note: Promotions-in-place from rank and file to supervisory, managerial, or high level specialist classes are not allowed.

Authorities

Resources

Not Applicable.

Authorized By

Contact Person

Personnel Management Division
Personnel Program Consultant, , Personnel Management Division
Phone: 916-324-9381
Fax: 916-327-1886
Email: pmd@calhr.ca.gov

Superseded Policies

Not Applicable.