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2203 - Allowances and Travel Reimbursements (Historical View)

** Effective: 11/18/2016 2:58:08 PM - 11/21/2016 9:53:26 AM **

Status: Active

Change Notes

Policy Created.



Audience List


This policy


Provisions in the Travel/Relocation Program authorize the reimbursement of authorized out-of-pocket expenses such as receipted lodging and meals/incidentals (per diem) that are reasonably, actually, and necessarily incurred as a result of conducting state business.


Meals and Lodging Reimbursement

Employees on authorized travel status may be reimbursed for receipted lodging and per diem.  Lodging and/or meals provided by the state or included in hotel expenses or conference fees, or in transportation costs such as airline tickets, or otherwise provided shall not be claimed for reimbursement. Snacks and continental breakfasts, such as rolls, juice and coffee, are not considered to be meals.

Meal Reimbursement Rates

All employees:

Table 1

Lodging Reimbursement Rates

Individual Memoranda of Understanding (MOU) may have lodging reimbursement rates that are different than Excluded employee lodging reimbursement rates.  Represented employees should always consult their Memoranda of Understanding for their current rates.

Rates for Represented Employees (BU 2, 7, and 9*) and all Excluded Employees:

Table 2

Rates for all other Represented Employees

Table 3



Eligibility Criteria

All employees (Represented and Excluded) may be eligible for reimbursement of receipted lodging and per diem for travel status and authorized employee relocations. The circumstances of travel and the specific relocation will determine eligibility and the rate allowed.

Per diem expenses shall not be allowed at any location within 50 miles of an employee’s headquarters.  There may be limited instances where approval is granted for the reimbursement of meals and/or lodging within 50 miles of home or headquarters when the employee is conducting state business away from the headquarters location.  Departments seeking an exception to this policy must follow the guidelines in PML 93-028. 

Please note that travel and relocation provisions and rates may vary amongst Represented employees and Excluded employees.  This variation is due to Memoranda of Understanding, CalHR Rules, and/or policy.





Web Pages

Contact Person

Ray Asbell
Program Manager , Benefits Division
Phone: 916-324-0526
Fax: 916-324-3213

Authorized By

Ralph Cobb
Chief (Acting), Benefits Division