2202 - Mileage Reimbursement (Historical View)

** Effective: 7/14/2017 5:51:34 PM - 12/15/2017 3:08:23 PM **

Status: Active

Change Notes

Changed contact information

Category

Travel/Relocation

Audience List

Synopsis

This policy

Introduction

Provisions in the Travel/Relocation Program authorize the reimbursement of authorized out-of-pocket expenses that are reasonably, actually, and necessarily incurred as a result of conducting state business.

Statement

Mileage Reimbursement

Employees may claim reimbursement for mileage expenses when they are authorized by his/her appointing authority to operate a privately owned vehicle on state business or when they incur mileage associated with a state-approved relocation.  

Reimbursement Rates

On July 1st, 2006 the California Department of Human Resources (CalHR) adopted the Federal Standard Mileage Reimbursement Rate (FSMR) for approved business and relocation mileage.  Some Memorandum of Understanding (MOU) have adopted different reimbursement rates.  Represented employees should consult their MOU for clarification.

Mileage Reimbursement Rates for 2017

Represented Employees and all Excluded Employees

Application

Eligibility Criteria

All employees (Represented and Excluded) may be eligible for reimbursement of authorized out-of-pocket business mileage expenses and/or authorized out-of-pocket relocation mileage expenses.

Always verify reimbursement information and effective dates by reviewing the appropriate employee MOU and/or the applicable CalHR Travel/Relocation Rules.

Please note that travel and relocation provisions and rates may vary amongst represented employees and Excluded/Exempt employees.  This variation is due to MOUs, CalHR rules, and/or policy.

Authorities

Resources

Forms

PML

Web Pages

Authorized By

Contact Person

Theresa Reid
Benefits Program Analyst, , Travel/Relocation
Phone: 916-324-0526
Fax: 916-324-3213
Email: travelmanager@calhr.ca.gov

Superseded Policies

Not Applicable.