1301 - Exempt Employee Salary (Historical View)

Status: Active

Change Notes

Trying to add Resources.

Category

Exempt Employees

Audience List

• Administrative Chiefs
• Agency Secretaries
• Personnel Officers
• Personnel Transactions Supervisors

Synopsis

This policy

•          Defines exempt employees and positions.

•          Provides direction on where to locate exempt employee salary information.

•          Describes how to request a salary change for an exempt employee.

•          Clarifies the Exempt Position Request (EPR) process.

Introduction

The State of California has several salary setting mechanisms that establish salaries of elected and appointed officials. These officials are exempt from state civil service and are described in the California State Constitution, which states that, “members of boards and commissions, appointees of the Governor, and one appointee of each Governor’s appointee shall be exempt for civil service”. These employees are referred to as “exempt appointees” and are elected, appointed, members of boards and commissions, an appointee of the Governor, or an appointee of each Governor’s appointee.

Statement

The Exempt Salary Schedule contains information on salary ranges for exempt appointees and how to request a salary change for exempt appointees. Exempt salaries may be adjusted resulting from a change in duties, responsibilities, and organizational relationships. Departments are notified via the Exempt Pay Letter whenever the salaries of exempt positions assigned to their department are adjusted and approved by the Governor’s Office and CalHR.

Upon initial appointment, the exempt appointee shall be entitled to the rate within the salary range five (5) percent above the rate last received or the minimum of the range. Any exceptions require Agency, Governor’s Office and CalHR authorization. Departments are not authorized to provide any salary increases to exempt appointees without prior approval. Exempt salary increases, including salary increases within the current range of the exempt classification, require prior approval from Agency (if the department reports to an Agency), the Governor’s Office, and CalHR.

Application

A department may request a salary increase for an exempt appointee by submitting an Exempt Position Request (EPR) form and package that includes a duty statement, organizational chart indicating the exempt appointee’s reporting relationships both to subordinate and executive staff, a justification indicating the reason for salary increase, and the proposed salary for the exempt appointee.

Departments and Agencies reporting directly to the Governor’s Office should forward the EPR package to the Governor’s Appointments Unit and CalHR simultaneously. Departments, Boards, and Commissions not under the Governor’s Office should forward the EPR directly to CalHR.

Authorities

• Article VII, section 4 of the California Constitution

Resources

PML

• PML 2014-001: PML 2014-001 - 1/28/2014 - 2014 Influenza Season
• PML 2014-028: PML 2014-028 - 9/26/2014 - Procedures for Exempt Salary Increases

Authorized By

Contact Person

Personnel Management Division
Personnel Program Consultant, , Personnel Management Division
Phone: 916-324-3367
Fax: 916-327-1886
Email: pmd@calhr.ca.gov

Superseded Policies