This site requires JavaScript. Please enable JavaScript in your web browser.

2201 - Travel and Relocation Policy (Historical View)

** Effective: 11/30/2016 11:26:34 AM - 11/30/2016 11:30:27 AM **

Status: Active

Change Notes

Updated policy with MOU language.



Audience List


This policy


State employees may be eligible for the reimbursement of authorized out-of-pocket expenses that are reasonably, actually, and necessarily incurred as a result of conducting state business, or in the event of an authorized employee move or relocation to another headquarters location, the reimbursement of certain out of pocket moving costs.


Accountable Plan

Reimbursements for actual business expenses are made in accordance with IRS requirements.  The rules for an "Accountable Plan” limits reimbursement to business-related expenses substantiated by receipts or other verification.  Any excess reimbursements made to the employee must be returned to the employer in a timely manner.

Method of Travel

Short-Term Lodging

Out-of-State Travel

Any limitations on lodging are placed by the appointing authority when approving travel.  Lodging and meals may otherwise be claimed as follows:

Out-of-Country Travel

Any limitations on lodging are placed by the appointing authority when approving travel. Lodging and meals may otherwise be claimed as follows (applies to all state employees): 


Eligibility Criteria

All employees (Represented and Excluded) may be eligible for reimbursement of authorized out-of-pocket business expenses and/or authorized out-of-pocket relocation expenses.

Always verify reimbursement information/rates and effective dates by reviewing the appropriate employee Memorandum of Understanding and/or the applicable CalHR Travel/Relocation Rules.

Please note that travel and relocation provisions and rates may vary amongst Represented employees and Excluded employees.  This variation is due to Memoranda of Understanding, CalHR Rules, and/or policy.





Related Policies

Web Pages

Contact Person

Ray Asbell
Program Manager , Benefits Division
Phone: 916-324-0526
Fax: 916-324-3213

Authorized By

Ralph Cobb
Chief (Acting), Benefits Division