1426 - Universal Administrative Fees (Historical View)

Status: Active

Change Notes

Authorized By Contact updated: Cyber Attack Prevention Update

Category

Benefits and Insurance

Audience List

• Accounting Officers
• Agency Secretaries
• Agency Undersecretaries
• Budget Officers
• Chief Deputy Directors
• Department Deputy Directors
• Department Directors
• Employee Benefits Officers
• Human Resources Chiefs
• Human Resources Liaisons
• Human Resources Staff
• Personnel Officers
• Personnel Transactions Staff
• Personnel Transactions Supervisors
• Transactions Supervisors

Synopsis

This policy provides information regarding the Universal Administrative Fees paid by employers for the administration, payroll processing, and reporting of state employee benefits.

Introduction

The California Department of Human Resources (CalHR) is responsible for the administration of various benefit programs and policies. The State Controller's Office (SCO) is responsible for the administration of payroll processes and reporting.

Statement

CalHR and SCO assesses each employer a monthly Universal Administrative Fee to administer various benefit programs including:

• Dental
• Vision
• Pre-tax deduction under the Flexible Benefit Plan
• Merit Award Program
• Dependent Re-Verification (DVR)
• Statewide Wellness
• Other Post-Employment Benefits
• Affordable Care Act
• Benefits Administrative Manual Training

Universal Fee

Effective November 1, 2022, the total monthly employer paid fee is $3.06 per pay period for each employee enrolled in the benefit programs. The Universal Administrative Fee is allocated to CalHR and SCO as follows:

• $2.45 is paid to CalHR
• $0.61 is paid to SCO

Notice to Employers

CalHR will notify employers when there are changes to the Universal Administrative Fee. In addition, SCO will notify employers via pay letter.

Application

Employers must be aware of the Universal Administrative Fee for accounting and budget purposes.

Authorities

• Budget Act of 2019, Control Section 3.50

Resources

PML

• PML 2006-018: PML 2006-018 - 6/20/2006 - Universal Administrative Fee

Web Pages

• SCO Pay Letters: List of SCO Pay Letters

Authorized By

Domestic Partners
CalHR, Benefits Division

Contact Person

Domestic Partners
CalHR,
Phone: 916-322-0300
Email: BenefitsInquiries@calhr.ca.gov

Superseded Policies