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2112 - Professional Development Day

Category

Leave

Audience List

  • Employee Relations Officers
  • Personnel Officers
  • Personnel Transactions Staff

Synopsis

This policy

  • Provides exempt, excluded, and bargaining unit specific information on the application and utilization of Professional Development Days
  • Provides proration charts for intermittent and part-time employees

Introduction

The state provides most employees Professional Development Days (PDD) for activities such as professional association activities, professional and/or personal development seminars, etc. These days are to enhance and promote both professional and personal growth and goals. These activities are at the employee's expense; therefore, the choice of activity is at the employee's discretion.

Statement

Eligibility

Employees in Bargaining Units 1, 3, 4, 7, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, and 21, and Excluded and Exempt employees shall receive two PDDs each fiscal year.

Bargaining Unit 2 employees shall receive five PDDs each fiscal year.

Bargaining Unit 6 employees shall receive two PDDs each calendar year.

The following employees are not eligible to receive PDDs:

  • Retired Annuitants appointed under Government Code sections 19144, 21154, 21223, 21224, 21225, and 21227.
  • CBID E-Designated Classes.
  • Statutory exempt employees who do not earn leave credits.
  • The following seasonal classes:
Eligibility of Seasonal Classifications
Bargaining UnitClass CodeClass Title
33082Substitute Academic Teacher (Correctional Facility)
120987Maintenance Aide (Seasonal)
120989Maintenance Aide (Seasonal) (Angel Island)
120996Senior Maintenance Aide (Seasonal)
120997Senior Maintenance Aide (Seasonal) (Angel Island)
159992Maintenance and Service Occupational Trainee
178170Pre-Registered Nurse, Departments of Mental Health and Development
208434Self-Help Sponsor (Part Time)

PDD Hours/Days for Time Bases Other than Full-time

Part-time employees shall be subject to the same conditions as full-time employees, on a prorated basis.  The proration shall be determined based on the employee’s time base consistent with the following:

Accruals based on Time Base
Time BasePDD in Hours for Each PDD
1/100.80
1/81.00
1/51.60
1/42.00
3/102.40
3/83.00
2/53.20
1/24.00
3/54.80
5/85.00
7/105.60
3/46.00
4/56.40
7/87.00
9/107.20

A part-time employee may only use up to a maximum of eight hours per PDD, regardless of the number of positions the employee holds within state service.

Permanent intermittent employees are eligible for PDD on a pro-rated basis, based on hours worked during the pay period of usage. The proration shall be based on the chart below:

Accruals based on Time Base
Hours Worked During Pay PeriodPDD in Hours for Each PDD
0 to 10.90
11 to 30.91
31 to 50.92
51 to 70.93
71 to 90.94
91 to 110.95
111 to 130.96
131 to 150.97
151+8

PDD hours should be credited prior to holiday hours.

A permanent intermittent employee may only use up to a maximum of eight hours per PDD, regardless of the number of positions the employee holds within state service.

Additional Information

  • PDD typically does not count as time worked for the purpose of computing cash or compensating time off for overtime. Refer to the applicable Memorandum of Understanding (MOU).
  • When an employee who is eligible for PDD moves into a temporary assignment (such as Training and Development Assignment or an Out-of-Class Assignment) to a position that is not eligible for PDD, the employee remains eligible for PDD.
  • When an employee who is eligible for PDD moves to a position that is not eligible for PDD before using the days/hours, the employee will carry over the remaining PDD through the end of the current fiscal year.
  • When an employee who is not eligible for PDD is appointed to an acting assignment under California Code of Regulations, title 2, section 302.3, the employee remains not eligible for PDD.
  • New hires receive PDD on the date of hire. There is no waiting period.
  • Employees in E-25 classes – refer to the contract agreement.

PDD Usage

  • PDD may be used before other leave types. Exception: Bargaining Unit 6 posted positions will utilize PDD before any other leave types.
  • PDD must be used in whole day increments for employees in Bargaining Units 6, 12, 18, and for Excluded and Exempt employees.
  • PDD can be used in hourly increments for employees in Bargaining Units 1, 2, 3, 4, 7, 11, 13, 14, 15, 16, 17, 19, 20, and 21. Work Week Group (WWG) E employees shall not charge absences in less than whole day increments.
  • PDD can be used in 15-minute increments for employees in Bargaining Units 9 and 10. WWG E employees shall not charge absences in less than whole day increments.
  • The value of the PDD is based on the employee’s time base at the time of usage.
  • PDD must be used within the fiscal year or calendar year (refer to MOU language) it is granted and not accumulated or cashed out.
  • PDD cannot be donated or transferred to other leave types.
  • PDD may be used to supplement State Disability Insurance, Non-Industrial Disability Insurance, Temporary Disability, and Industrial Disability Leave.

Application

Requesting and Approving PDD:

  • PDD time shall be requested and approved in the same manner as vacation/annual leave.
  • Supervisors should not request documentation for this time.

Authorities

Resources

PML

  • PML 2012-010: PML 2012-010 - 5/4/2012 - Professional Development Day (PDD) - Bargaining Units 1, 2, 3, 4, 6, 7, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, and 21; and Excluded and Exempt Employees

Contact Person

Personnel Services Branch
Personnel Program Consultant , Personnel Services Branch
Phone: 916-323-3343
Fax: 916-327-1886
Email: psb@calhr.ca.gov

Authorized By

Melissa Russell
Chief, Personnel Management Division

History

View History

Table of Contents

1000 - Equal Employment Opportunity

1100 - Selection

1200 - Appointments

1300 - Exempt Employees

1400 - Benefits and Insurance

1500 - Work Schedules

1600 - Third Party Pre-Tax Parking

1700 - Compensation

1800 - Savings Plus

1900 - Bona Fide Associations

2000 - Collective Bargaining

2100 - Leave

2200 - Travel/Relocation

2300 - State Owned Housing

2400 - Employee Recognition

2500 - Discipline

2600 - Layoffs

2700 - Retirement

2800 - Training

2900 - Workforce Planning

3000 - Examination and Hiring

3100 - Drug-Free Workplace