1712 - Holiday Guidance
- Employee Relations Officers
- Personnel Officers
- Transactions Supervisors
- Reminds departments when a holiday falls on a regular scheduled day of work holiday pay is included in the employees monthly pay.
- Provides charts that Illustrate holiday leave provisions, which includes personnel specialist keying examples.
This policy provides charts in the reference section which illustrates holiday leave provisions provided by Memorandum of Understanding (MOU), policy, and statute for full-time employees in Bargaining Units 1, 2, 3, 4, 7, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21 and excluded employees in both Work Week Group 2 and Work Week Group E/SE.
This clarifies the state policy with respect to two areas of concern identified by the California State Auditor (CSA). First, departments that provide holiday credit to employees must ensure employees do not receive duplicate holiday credit that may automatically be given through the State Controller’s Office (SCO) California Leave Accounting System or other leave accounting system utilized by departments.
Second, the CSA identified instances where departments erroneously paid employees twice for the same hours worked on a holiday. This policy reminds departments that, in many cases, the SCO will automatically include regular pay in an employee’s pay warrant for a holiday that falls on a workday. When calculating the number of hours of holiday pay or credit owed to an employee who works on a holiday, departments must ensure any hours already provided by the SCO is included in the department’s calculation.
Departments with employees in multiple bargaining units should immediately review their current policies/practices. If this policy is in conflict with your department’s current policies/practices, please contact the California Department of Human Resources’ Labor Relations Office for further direction.
Refer to the applicable chart in the reference section below. Each link provides illustrations for both WWG 2 and where applicable, WWG E/SE employees. The charts are intended to supplement and not replace existing MOU’s and Government Codes.
If any provision in this policy or illustration is in conflict with a provision of an applicable MOU, the MOU shall control.
- Holiday Guidance Charts: Holiday Guidance Charts
- PML 2009-017: PML 2009-017 - 03/25/2009 - Change in Holiday Provisions
Personnel Services Branch
Personnel Program Consultant, Personnel Services Branch
Chief, Personnel Management Division