1712 - Holiday Guidance

Category

Compensation

Audience List

  • Employee Relations Officers
  • Personnel Officers
  • Transactions Supervisors

Synopsis

This policy:

  • Reminds departments when a holiday falls on a regular scheduled day of work holiday pay is included in the employees monthly pay.
  • Provides charts that Illustrate holiday leave provisions, which includes personnel specialist keying examples.

Introduction

This policy provides charts in the reference section which illustrates holiday leave provisions provided by Memorandum of Understanding (MOU), policy, and statute for full-time employees in Bargaining Units 1, 2, 3, 4, 7, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21 and excluded employees in both Work Week Group 2 and Work Week Group E/SE.

Statement

This clarifies the state policy with respect to two areas of concern identified by the California State Auditor (CSA).  First, departments that provide holiday credit to employees must ensure employees do not receive duplicate holiday credit that may automatically be given through the State Controller’s Office (SCO) California Leave Accounting System or other leave accounting system utilized by departments. 

Second, the CSA identified instances where departments erroneously paid employees twice for the same hours worked on a holiday.  This policy reminds departments that, in many cases, the SCO will automatically include regular pay in an employee’s pay warrant for a holiday that falls on a workday.  When calculating the number of hours of holiday pay or credit owed to an employee who works on a holiday, departments must ensure any hours already provided by the SCO is included in the department’s calculation.

Departments with employees in multiple bargaining units should immediately review their current policies/practices.  If this policy is in conflict with your department’s current policies/practices, please contact the California Department of Human Resources’ Labor Relations Office for further direction.

Application

Refer to the applicable chart in the reference section below.  Each link provides illustrations for both WWG 2 and where applicable, WWG E/SE employees. The charts are intended to supplement and not replace existing MOU’s and Government Codes.

If any provision in this policy or illustration is in conflict with a provision of an applicable MOU, the MOU shall control.

Authorities

Resources

Forms

PML

  • PML 2009-017: PML 2009-017 - 03/25/2009 - Change in Holiday Provisions

Contact Person

Personnel Services Branch
Personnel Program Consultant, Personnel Services Branch
Phone: 916-323-3343
Fax: 916-327-1886
Email: psb@calhr.ca.gov

Authorized By

Melissa Russell
Chief, Personnel Management Division

History

View History

Table of Contents

1000 - Equal Employment Opportunity

1100 - Selection

1200 - Appointments

1300 - Exempt Employees

1400 - Benefits and Insurance

1500 - Work Schedules

1600 - Third Party Pre-Tax Parking

1700 - Compensation

1800 - Savings Plus

1900 - Bona Fide Associations

2000 - Collective Bargaining

2100 - Leave

2200 - Travel/Relocation

2300 - State Owned Housing

2400 - Employee Recognition

2500 - Discipline

2600 - Layoffs

2700 - Retirement

2800 - Training

2900 - Workforce Planning

3000 - Examination and Hiring

3100 - Drug-Free Workplace