1419 - Group Legal Services Insurance

Category

Benefits and Insurance

Audience List

  • Personnel Officers
  • Personnel Transactions Staff
  • Personnel Transactions Supervisors

Synopsis

This policy

  • provides information about the open enrollment for Group Legal Services Insurance
  • provides eligibility criteria
  • states the premium rates and fees

Introduction

The Group Legal Services Insurance (Plan), administered by the Department of Human Resources (CalHR), is a voluntary, employee-paid plan that provides comprehensive legal coverage to active and retired state employees. It is designed to meet the most common personal legal needs of an individual and their family.  Coverage is provided by ARAG Insurance Company.

Statement

Eligible current employees may enroll in the Plan during the annual open enrollment period.  Newly hired eligible employees may enroll in the Plan within the first 60 days of employment.

Eligibility Criteria

Employees eligible to enroll in the Plan include:

  • Permanent or probationary employees with a time base of half-time or more, who are designated rank and file, managerial, supervisory, confidential, or excluded/exempt;

  • Permanent-intermittent employees who worked a minimum of 480 paid hours during the last control period from July 1 through December 31; and,

  • Employees in a limited-term assignment who have return rights to a permanent position that meets the eligibility criteria. A newly hired employee appointed to a limited-term assignment who does not have return rights to a permanent position must have an appointment of six months or more, and a time base of half-time or more to be eligible to enroll.

Employees off work or on a leave of absence cannot enroll until they return to active status. However, if an employee is on military leave and is not available during the specified enrollment period, their spouse/domestic partner (with power of attorney) may enroll during the open enrollment period on their behalf.

State of California retirees/annuitants who are members of the Public Employees Retirement System (PERS), Judges Retirement System (JRS I and II), or Legislators’ Retirement System (LRS) are eligible to enroll.

Dependent Eligibility

Eligible dependents are defined as:

  • A lawful spouse or registered domestic partner;

  • Any dependent child, who has never been married under the age of 26;

a. Children include natural, stepchildren, adopted children, or children for whom the employee is the legal guardian, and children of the domestic partner; and

b. Any economically dependent child 26 years of age or older, if he/she is incapable of self-support because of a physical disability or mental incapacity who has never been married and is chiefly dependent on the eligible employee for support and maintenance.

Family members not eligible include the eligible employee’s/retiree’s parents and grandparents, children under the age of 26 who are married, or who have been married, and children over the age of 26, unless disabled as specified above.

Employees should be reminded that they are responsible for notifying their department’s personnel office and completing the necessary paperwork when a dependent child loses eligibility.

Retirees are responsible for notifying ARAG Insurance Company of any changes.

Premium Rates and Administrative Fee

The monthly premium rates, which include the 85 cent administrative fee, are as follows:

  • Individual Coverage - $10.19

  • Family/Registered Domestic Partner Coverage - $17.74

OPEN ENROLLMENT

Open enrollment for the Plan is held annually March through April.  During open enrollment, eligible employees may enroll in the Plan and currently enrolled employees can change their coverage options to add or delete dependents.  Employees and retirees already enrolled are not required to re-enroll during open enrollment in order to continue their coverage.  Employees can cancel coverage any time throughout the year.

Effective Date of Coverage

The employee’s effective date of coverage will begin on the first day of the pay period following the first premium (payroll) deduction.

  • If SCO receives the plan enrollment form by March 10, the employee's plan converage will begin April 1.
  • If SCO receives the plan enrollment form by March 11 - April 10, the employee's plan converage will begin May 1.
  • If SCO receives the plan enrollment form by April 11 - April 30*, the employee's plan converage will begin June 1.

*Enrollment forms signed, dated, and received by the personnel office by April 30, will be processed by SCO through May 10 with an effective date of June 1.

Employee Communications for Open Enrollment

Eligible employees not enrolled in the Plan will receive an enrollment packet with a Plan letter, a detailed flyer, enrollment instructions, and an enrollment authorization form.

Fill and Print Enrollment Authorization Form

A fill and print enrollment authorization form is available on ARAG’s website (use Access Code 10202soc) or visit CalHR’s website.  Employees can complete the form online, print it, sign it, and give it to their personnel office. This form must have an original signature or SCO will not process it.

Ordering Enrollment Kits

Personnel offices should always maintain an adequate supply of the current marketing and enrollment materials during the annual open enrollment, for employees who become newly eligible to enroll throughout the year, or for an employee who may wish to cancel the Plan coverage.  CalHR does not maintain these materials for distribution to departments. Please order supplies directly from ARAG Insurance Company by:

  • Calling the Material Ordering Service for State of California Group Legal Plan at 1-800-888-4184, Extension 259, or

Your request must include your department name, name of contact person, the actual physical street address with zip code, room number or mail station, telephone number and extension, and the quantity of enrollment kits needed.  ARAG ships via UPS ground delivery and supplies are not deliverable to a P. O. Box (allow five to ten business days for delivery).

Application

Not Applicable.

Authorities

Resources

Forms

PML

  • PML 2015-005: PML 2015-005 - 2/24/2015 - 2015 Group Legal Services Insurance Plan Open Enrollment
  • PML 2015-006: PML 2015-006 - 2/24/2015 - 2015 Retiree Group Legal Services Insurance Plan Open Enrollment
  • PML 2016-004: PML 2016-004 - 2/24/2016 - Group Legal Services Insurance Plan Open Enrollment
  • PML 2016-005: PML 2016-005 - 2/24/2016 - Retiree Group Legal Services Insurance Plan Open Enrollment

Web Pages

Contact Person

Patty Rosales-Abila
Program Manager, Group Legal Services Insurance
Phone: 916-324-5553
Fax: 855-238-3276
Email: patty.rosalesabila@calhr.ca.gov

Authorized By

Ralph Cobb
Chief (Acting), Benefits Division

History

View History

Table of Contents

1000 - Equal Employment Opportunity

1100 - Selection

1200 - Appointments

1300 - Exempt Employees

1400 - Benefits and Insurance

1500 - Work Schedules

1600 - Third Party Pre-Tax Parking

1700 - Compensation

1800 - Savings Plus

1900 - Bona Fide Associations

2000 - Collective Bargaining

2100 - Leave

2200 - Travel/Relocation

2300 - State Owned Housing

2400 - Employee Recognition

2500 - Discipline

2600 - Layoffs

2700 - Retirement

2800 - Training

2900 - Workforce Planning

3000 - Examination and Hiring

3100 - Drug-Free Workplace