1416 - Workers' Compensation Administrative Time Off
Benefits and Insurance
- Personnel Officers
- Personnel Transactions Supervisors
- Return-to-Work Coordinators
This policy directs departments to grant Administrative Time Off (ATO) for specific instances that occur during the administration of a workers’ compensation claim.
The workers' compensation system provides benefits to employees for work-related injuries or illnesses. These benefits may include medical treatment, payments for lost wages, payments that compensate the injured employee for having a permanent impairment or limitation, vouchers to pay for retraining, and death benefits.
All state employees are covered by workers' compensation. The cost of this protection is paid by the State of California, the employer. Workers’ compensation benefits are tax free and are not subject to Social Security deductions.
The California Department of Human Resources’ (CalHR) Workers’ Compensation Program manages the State’s Master Agreement with State Compensation Insurance Fund (State Fund) to provide workers' compensation claims processing and legal representation for all the participating departments. The Master Agreement is an Interagency Agreement. Not all State of California agencies, departments, boards, and commissions are participants in the Master Agreement. Some have opted to purchase an insurance policy from State Fund to cover the risks inherent to the workers’ compensation system.
When in the course of a workers’ compensation claim, an employee is asked to attend a medical-legal evaluation pursuant to Labor Code 4060, 4061 or 4062 with an medical evaluator, such as a Qualified Medical Evaluator (QME), an Agreed Medical Evaluator (AME), or an Independent Medical Evaluator (IME), the employee should be placed on Administrative Time Off (ATO) for any time lost from work.
Labor Code 4600(e)(1) states:
When at the request of the employer, the employer’s insurer, the administrative director, the appeals board, or a workers’ compensation administrative law judge, the employee submits to examination by a physician, he or she shall be entitled to receive, in addition to all other benefits herein provided, all reasonable expenses of transportation, meals, and lodging incident to reporting for the examination, together with one day of temporary disability indemnity for each day of wages lost in submitting to the examination.
State Compensation Insurance Fund (State Fund) will provide the reasonable transportation, meal and lodging expenses, but will not pay temporary disability indemnity.
If the above referenced medical-legal evaluation causes the employee to miss time from work, the hiring authority will grant ATO.
If the employee is already absent from work and receiving workers’ compensation temporary disability benefits such as Industrial Disability Leave (IDL), Enhanced IDL, 4800 time, 4800.5 time, or checks from State Fund, those payments continue, and there is no need to interrupt those benefits to grant ATO.
In addition to medical-legal appointments, ATO is also granted for anytime lost on the date of injury and for any time lost to attend a deposition.
Are employees elegible for ATO for the following appointments or reasons for lost time?
- Date of Injury: Yes
- Regular Medical appointments: No
- Physical Therapy, MRI, x-ray,etc.: No
- Medical-Legal evaluations (QME/AME/IME): Yes
- Deposition: Yes
- Meet w/ attorney or attend WCAB event: No
- PML 2012-015: PML 2012-015 - 6/13/2012 - Workers' Compensation - ATO for Medical/Legal Appointments
- 1412: Industrial Disability Leave
- 1414: Temporary Disability
- 1415: Workers' Compensation
- 1417: Workers' Compensation Liability Between Departments
Workers' Compensation Division
Program Managers, Workers' Compensation
Chief (Acting), Benefits Division